EasyTrackly
Athletes

Athlete payments

How to record athlete payments, set a monthly rate and keep track of whose paid period is running out.

For coachesUpdated:

The payments register records money that has already reached you and works out until when each athlete is paid up. The app does not collect anything from athletes: you settle up the way you always have, and it keeps track of the dates.

TeamPayments

  1. Review the statuses

    The tabs above the table count athletes in each status: No payments, Expired, Expiring Soon and Active. The list puts the most urgent athletes first, and the deadline column counts the days left in the period or the days past it.

    Athlete payments screen with status tabs and a table with the Status, Deadline, Last payment and Rate columns

  2. Set a monthly rate

    Click an athlete's row. In the Register Payment panel, the Monthly Rate section has a Set Rate button. The saved rate fills in the amount of every new payment. Change it later with Change.

  3. Register a payment

    In the New Payment section enter the Amount, Currency, Period, Payment Date and Payment Method; Notes are optional. The panel footer shows the New valid until before you save anything. Confirm with Register Payment.

    Register payment panel for an overdue athlete with the monthly rate section, the new payment form and a footer with the new expiry date

  4. Extend or correct a period

    The next payment is added on to the end of the current period, and the footer then shows Extending from current subscription end date. A late payment counts from its payment date. To fix a wrong payment, delete it with the bin icon in the expanded Payment History and register it again.

    Expanded history of three payments and the panel footer with the new expiry date and the Extending from current subscription end date note

The same status shows in the Payment column of the athlete list, and Register Payment in the row menu opens the same panel.

Athlete table with the Payment column highlighted, showing expiry dates and days left in the period

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