EasyTrackly
Athletes

Group calendar

How to schedule a group session for the whole group, change or cancel it, see who is coming and record attendance.

For coachesUpdated:

The group calendar is where you schedule sessions the whole group trains together, such as a Saturday long run in the park. Athletes in the group see them in their own calendars and say whether they will come, and after the session you record who actually showed up.

TeamGroupsCalendar

The Calendar link sits in the last column of the groups table, and the Next session column tells you when the group meets next. The Group calendar button in the group panel leads to the same place. The arrow next to the group name above the calendar switches to another group's calendar.

Group calendar in week view: group name with its members, the Add group session button and a Saturday session card with time, place and reply count

  1. Schedule a group session

    Click Add group session or the add icon in a day cell. Enter a title, pick the sport, the date, the Start time (required) and the Duration, then add a place and a description under details.

    Repeat weekly (number of sessions)

    creates a series on the same weekday for up to 26 weeks. Save with Add session.

    New group session panel with the title Forest run, sport choice, date, start time, duration and number of repeats

  2. Athletes respond

    The session appears in the calendar of every athlete in the group, and each of them gets a notification. In the session panel they answer Going or Not going, and can change or withdraw the answer until the end of the session day. Athletes who join the group later see the sessions already scheduled.

    Group session panel on the athlete side: date, place, group, coach and the Going and Not going buttons

  3. Change, move or cancel a session

    Click the session card and choose Edit, or drag the card to another day. For a session in a series, you are asked whether the change applies to Only this session or to This and following; past sessions in the series stay as they are. The three-dot menu holds Cancel session (the session stays in calendars marked as cancelled and athletes are notified) and Delete session.

  4. Record attendance

    From the session day on, the Replies and attendance section of the session panel shows the responses and lets you record who came. Open a group of people, for example Going, mark each person present or absent or use Everyone present, then click Save attendance. Athletes see their recorded attendance in their own session panel.

    Past group session panel with the Replies and attendance section: reply and attendance bars, the Going, Not going and No reply groups and the Save attendance button

More in this section: Athletes

For coaches

Athlete listHow to search and narrow the athlete list, read its columns and act on an athlete.

For coaches

Athlete summaryWhat the single-athlete screen shows and how to keep notes on it.

For coaches

Athlete groupsHow to create an athlete group, change its members, name and colour, delete it, and where groups help across the app.

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Athlete racesHow to review every athlete race in one table and open the race details.

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Athlete reportsHow to ask an athlete for a report, set up a series of requests, send a reminder and reply to a report.

For coaches

Athlete paymentsHow to record athlete payments, set a monthly rate and keep track of whose paid period is running out.

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Suspending and ending the coaching relationshipHow suspending an athlete differs from deleting them, what happens to their plan and data, and how to bring them back.